San Pedro River Arts Council
Minutes of the Board of Directors
SPRAC Quarterly Board Meeting - August 2018
President Linda Stacy
Vice President Shryl Miles
Membership Chairman/Secretary nominee:
Members at Large nominees:
Treasurer: Chris Blom
Members at Large
Minutes from last meeting 11/24/2017 – to be attached:
New Vice President
Spending Money to Maintain status
Change out at hospital
Art Supply Sale
Accept the minutes – Sheryl seconded Linda unanimous approval
In the black
Owe for sink, PO box rental
Appoint new Officers:
Two new candidates for the position of Member at Large were introduced. The nominees were Charlene White and Robert Heath. Motion was made by Shryl Miles and Seconded by Linda Stacy. The vote was Unanimous.
The new Candidate for Secretary/Membership Chairman, Joan Davenport, was introduced. Motion was made by Shryl Miles and Seconded by Linda Stacy. The vote was Unanimous.
Grant Report – Shryl Miles
Shryl reviewed the final grant report. This included details of the Home School Art Education Program. She also detailed, with Linda, the Gallery renovation. The last item to be added will be the Impact Story and will center around Zack Billings. His presentation at the August Lunch and Learn will be highlighted.
Gallery Improvements –
The Security Light is to be installed by Harry Stacy and Bob Heath before the end of August. There is still a need for a table to place next to our newly installed sink. Shryl and Charlene will be on the lookout for a used one that will fill the bill. The front door needs to be secured so it does not remain ajar. The requirement is that it open out. Bob Heath and Harry Stacy will look into a solution.
Lunch & Learn:
A new name for the program was discussed. The decision was to rename it the “Monthly Learning Program”. Linda expressed that we also need to recruit new artists to make presentation. Bob Heath has agreed to do a program in January on carving
Credit Card Reader
Charlene reported that she has been working with our landlady on the internet connection issues. The NetGear connection was “forgotten” but the tablet but still trying to connect. There is a concern about the number of problems and users. Charline White will contact Sage Scholer at 221-0366. Harry Stacy will pursue a land line option.
Our current rent is a very reasonable amount of $270 a month and includes internet. With the increase to the utilities for the Gallery space, it was felt that an increase in rent would only be fair. Discussion followed and agreement was reached to offer Ms. Hamilton an additional $55 a month. Shryl Miles made a Motion to increase our rent payment to $325, seconded by Charline. The Board agreed unanimously.
Clear Coat for Mural
The cost for Clear Coat of the mural is $150. There is a certain immediacy in the need to do this. A Motion was made by Bob Heath, Seconded by Charline White, and the Board approved it unanimously
New Brochure Design
Shryl offered to head a Committee to redesign the Art Council’s brochure. Shryl will do mock-up of the art design. Linda Stacy will add the detailed text. Joan Davenport will contact James Bujarski at AEPCO to determine the printing cost and required submission format for the brochure.
Ron Fritts donation of six paintings
The generous donation made by Ron Fritts of five paintings was discussed. Five of the paintings will be saved for future SPRAC Art Raffle/Fund Raisers. The sixth is to be sold to our member Chris Blum at an agreed price. Linda is going to write a Thank You letter to Ron Fritts.
Photography Show – October
Linda Stacy has taken on the chairmanship of the Photography show. She has received confirmation from Pamela Golden, a professional photographer and Photography professor, to judge the show. We will also actively recruit a SPRAC member interested in photography to shadow Linda and eventually take the lead and become chairman of the show.
Gallery Sales deposits:
We see a need to have a new process for making deposits to the Bank. This will be discussed by Chris Blom, Linda Stacy and Lorraine Milne at their next meeting.
Future Board Meetings
There is a need to revise the current random Board schedule. The meetings need to be scheduled well in advance. The schedule must be regular and quarterly. A Motion was made by Charline White to have meetings quarterly on the 2nd Wednesday of January, April, July and October. This was seconded by Shryl and Board approved unanimously
Evaluation of past year
Discussion was opened on what security upgrades might be needed. Alarm Signage on door was proposed and agreed to. The idea of fake camera to deter theft was proposed.
We discussed ways to recruit new docents. We all need to keep eyes and ears open for possible candidates. Ideally, we could use two or three more.
Meeting was adjourned at 3:04 PM
Meetings submitted by Joan Davenport, Secretary.
San Pedro River Arts Council © 2016
PO Box 1358, Benson,